REGULATIONS OF THE EVENT
Pr. 15. August 2023
Trondhjemsridtet 1919 is historic based touring rally run on public and private roads inspired by Trondhjemsridtet as it was organized from 1919 to 1924. We hope the rally will contribute to increase the interest for the oldest motorcycles in our cultural history.
The rally is a touring rally without any competitive elements, based on a road-book and maps. Speed or timing will not create base for any prizes awarded.
The rally is organized according to the rules issued by the international organization for historic vehicles FIVA for a FIVA National Event, and is open for all FIVA classes A through D - meaning that motorcycles manufactured through 1945 can participate.
The event will be unsuitable for very old single speed motorcycles and models with belt transmission.
If the event is overbooked the participants with the oldest motorcycles will be given priority. It’s the privilege of the organizers to decide who can participate.
The event will be run over four days with three overnight stays, from Oslo or surrounding area to Trøndelag and back. The rally will be run mainly on scenic roads, many of them with gravel surface and of varying standard.
Participants must be prepared for some difficult road surfaces and mountain crossings with low temperatures and alternating weather.
It’s therefore assumed that both riders and motorcycles are able to complete the rally which must be regarded as relatively demanding - also physically.
Accommodation will be in good quality hotels and inns, the participant fee includes all meals and accommodation. The participant fee per person (rider or passenger) and what it covers is communicated in the invitations for each rally and shall be paid according to the information given there.
Participants are listed on the starting list according to the organizer's rules. To be accepted as a participant, the registration form and the payment of the starting fee must be with the organizer within the deadlines set. Details of this are given in the invitation for each rally.
The official start-list will be published on Trondhjemsridtet’s website www.trondhjemsridtet.com and will contain information regarding the participants who are accepted and have paid the participant fee.
If for any reason participants cannot participate in the rally, the participant fee, less an administration fee, may be refunded as specified for each event.
It’s not allowed to participate with a different motorcycle than the one described in the official start-list, unless it has been approved by the organizer in advance.
Normally Start and Finish is at the same place, the starting location and procedure will be published in the invitation for each rally.
The participant shall follow the route and schedule according to roadbook, and throughout the rally participants must respect Norwegian traffic rules and pay attention to participants, spectators and officials in a considerate manner.
If a participant suffers a breakdown, a stop or a traffic accident - or must assist in a traffic accident in accordance with Norwegian law - the organizer must be notified immediately.
Participants must keep themselves updated about information given from the organizer during the rally, such as by meetings, placards, information boards or information desk.
Compulsory control- or checkpoints, such as at specified places in the road-book shall be observed and the participant must register at these if required.
Failure to follow these safety and information instructions may result in exclusion from the rally.
The roadbook, maps, and other relevant information will be distributed electronically in advance via email or "dropbox" or equivalent. Participants must print these for their own use and bring them along the way.
The organizer will arrange for transportation of the participants' personal luggage. This should be packed in closed bag or suitcase/equivalent and be clearly marked. Weight limit is 10 kg. per person. Petrol and oil cans are not accepted due to fire hazard and risk of soiling of transported luggage.
A service car with trailer will be following the last participant. Ordinary tools will be available and it is assumed that the participants will repair their own vehicles. There will be some qualified advice available along the way.
The organizer will carry broken down motorcycles to the final destination of the day, i.e. the place of accommodation. From there, the participants are themselves principally responsible for transporting their motorcycles further on, or according to their own rescue insurance.
The “Clerk of the course” is nominated for each rally and announced in the invitation or otherwise. The Clerk of the course is the supreme leader of the event and has the responsibility and authority to implement the Regulations of the Event and its provisions, and decides any matter - including any problem not included in the Regulations, or in the case of disagreement regarding interpretation of the Regulations. The clerk of the course’s decision is final and cannot be appealed.
Participation requires that the participant accepts the following declaration, which is considered to be accepted by default by paying the participant fee:
REGULATIONS OF THE EVENT
Special section applying to the 2024 rally.
Per 10th September 2023
About withdrawal, cancellation, changes to the course, ”force majeure” and refund of participant’s fee.
Trondhjemsridtet is in principle an outdoor event. In the event of an outbreak of epidemic diseases (cf. Covid-19), we must follow the applicable infection control rules when we are not riding, as stopping to refuel, drink coffee, eat or spend the night.
The organization Trondhjemsridtet 1919 (hereafter T-1919), which organize the rally, is a voluntary "non-profit" organization seeking to go in balance over time. The participation fee mainly covers hotel stays and catering for the participants. T-1919 will be financially responsible to hotels and restaurants (hereafter the suppliers) before the rally, how long in advance varies. T-1919 pays the suppliers with the participation fee and acts as an intermediary between the participants and the suppliers.
The organizer's starting point
We will as far as we can seek to reduce registered participants' financial losses due to possible cancellation as well as direct and indirect additional expenses that may arise before, during and after the rally due to "Force majeure" or other incidents beyond our control.
Direct and indirect consequences of infection control measures are considered by T-1919 as "force majeure" in addition to events covered by the general definition of the term.
Deregistration until payment deadline
Until the deadline for payment, any registered participant can deregister. Failure to pay the participation fee within the deadline automatically leads to deregistration. In cases where the participant has paid the participation fee before deadline it will be refunded in accordance with the provisions regarding refund below. Deregistration must be done in writing by the participant themself directly to T-1919 by the attention of firstname.lastname@example.org - or to one of the members of the board - who must confirm the receipt of deregistration.
Refund of the participation fee where the participant has deregistrated is made in accordance with the paragraph about refund.
Cancellation after expiry of payment deadline (the participant withdraws)
Infection control measures, quarantine provisions, closure and other consequences in connection with infectious diseases may affect the participants desire or ability to participate or complete the rally. After the payment deadline, T-1919 will have limited possibilities to refund the entire participation fee to participants who wish to withdraw for any reason.
T-1919 will, however, seek to refund the participation fee to the extent that T-1919 at the actual time isn’t already obliged to pay for catering, accommodation or anything else for the participant to the suppliers. Any refund will be made according to the paragraph about refund.
T-1919 has no possibility to repay funds to the participants where the obligations towards T-1919's suppliers has been incurred for the participant.
T-1919 recommends all participants to take out travel insurance valid in Norway and seek to cover any losses and additional expenses through such insurance.
Cancellation (T-1919 cancels the rally)
In the event that T-1919 considers that it will be impossible or very uncertain that the rally can be completed with a sufficient number of participants, the rally may be cancelled. T-1919 will seek to arrange the rally the following year. Any paid participation fees is refunded according to the paragraph about refund.
All refunds to the participant is done in Norwegian kroner (NOK). For payments made in another currency, it’s the amount in NOK that has been credited to T-1919's account at the time of payment that is refunded. Any bank charges for repayment will be deducted from the amount refunded.
Change of route, catering facilities and accommodation.
The planned route may be changed in the event that weather, roadworks, flooding, landslides or other external circumstances indicate that the road section is not passable. Furthermore, the route can be changed in case petrol stations, restaurants, hotels or other facilities along the trail are shut down or temporarily closed. Such changes does not provide basis for any reduction in the participation fee.
Epidemic diseases (cf. Covid-19)
T-1919 will facilitate that everyone can follow the current infection control advice during the rally. Trondhjemsridtet is in principle an outdoor event.
T-1919 keeps participants and staff lists with names and contact information so that we can assist the authorities in any infection tracking. People who become sick before the rally must stay at home. Persons who are sick at show-up or fall ill during the race must withdraw from the rally and follow the quarantine provisions that apply.
Infection control measures, quarantine provisions, shutdowns and other direct and indirect consequences of such circumstances may mean that T-1919 will want to or must amend the course, accommodations and restaurants and the standard of these. Such changes does not provide basis for any reduction in the participation fee.
Pt. the payment deadline is set at 1. March 2024. The final payment deadline will be announced when you are notified from T-1919 that the registration has been accepted.